December 19, 2023 Board Minutes
Lake County Housing Authority
Board of Commissioners
Minutes of the Regular Meeting
December 19, 2023
The Regular Board Meeting of the Commissioners of the Housing Authority of the County of Lake was held December 19, 2023, at The Vine, 101 Center Street, Grayslake, IL 60030.
Present:
LaShaundra Barnes, Commissioner
John Idleburg, Commissioner
Dr. Charles Nozicka, Commissioner
Beverly Stackhouse, Commissioner
Absent:
Dr. H. Lee Jordan, Jr., Chairman
Kevin Considine, Vice Chairman
Susan Malter, Commissioner
LCHA Staff:
Lorraine Hocker, Executive Director/CEO
Damien Kelly, Consulting Chief Financial Officer
Asia Dzierzynski, Consulting Accounting Manager
Christine Pryor, Senior Human Resources Generalist
Michelle Perkins, Operations Deputy
Katrina Gofron-Ellison, Executive Assistant
Tracey Heleniak, Executive Assistant
Rodney Smith, Maintenance
Posting of the notice of this meeting and agenda complied with the requirements of the Open Meetings Act (5 ILCS 120/2.02(a)). The notice and agenda were posted prior to 12:00 p.m. on Sunday, December 17, 2023, at the principal office: 33928 North US Highway 45, Grayslake, IL 60030 and on the organization's website, www.lakecountyha.org.
ROLL CALL
Noting that a quorum of Commissioners was present, Commissioner Stackhouse called the meeting to order at 1:20 p.m. Roll call was taken, and the following Commissioners were present: Barnes, Idleburg, Nozicka, Stackhouse. Absent: Considine, Jordan, Malter.
PUBLIC COMMENT
Public comments were accepted by email at publiccomment@lakecountyha.org or by leaving a voice message at (847) 223-1170 ext. 2320. Comments received by 9:00 a.m. December 19, 2023, are to be read at the appropriate time in the agenda. No public comments were received.
Commissioner Stackhouse opened the floor for public comment. There were no public comments.
MINUTES - 11/21/23 SPECIAL MEETING
Commissioner Idleburg moved, seconded by Commissioner Dr. Nozicka, to approve the Minutes of the November 21, 2023, Special Board of Commissioners Meeting. The Board voted as follows: Ayes: Barnes, Idleburg, Nozicka, Stackhouse. Nays: None. Absent and Not Voting: Considine, Jordan, Malter. Motion Carries.
FINANCE REPORT AND APPROVAL OF BILLS
The list of bills for November 2023 was provided. CFO Damien Kelly relayed the following financial summary:
October 2023 Actuals
Figures for public housing and Housing Choice Voucher (HCV) programs: For public housing, the net income was $67,000. Accounts payable activity was lower given that a lot of bills were paid toward the end of the year. Everything that was expensed for the month was paid. Budgeted price increases for salaries effective 10/1. HCV showed a net loss for the month of -$154,000. Will be receiving more funding due to increase usage and will see the number catch up.
Business Activities is $16,000 net. COCC is doing better at $47,000 net, due to an increase in utilization on the HCV side, which is going to increase our booking and management fees.
For October, CFO Kelly reported our consolidated figure is -$17,000, all coming from the HCV side.
November 2023 Actuals
Figures for public housing and Housing Choice Voucher (HCV) programs: For public housing, the net income was $57,000, due to controlling costs plus there were a few staff exits. HCV showed a positive $500 net. Will be receiving more money from HUD before the end of the calendar year due to an increase in utilization and will probably see that seep into January. CFO Kelly estimates $700,000 in cash.
Housing Counseling is $12,000 net. CFO Kelly was more conservative with the budget as to when the funds will be received for the different grants LCHA has vs. what LCHA claims. Can only claim them when the funds are earned. CFO Kelly doesn't want to overestimate what LCHA will be receiving. He has budgeted $900,000 but may receive closer to $1.1M.
COCC is up $12,000. The consolidated net for November is $99,000.
FY2024 Forecast
Variance to budget, CFO Kelly is estimated to be $363,000 better than budget. A lot of the number comes from HCV due to an increase in utilization. That number may drop a bit, plus there has been a loss of some staff since the budget was completed in September.
CFO Kelly is predicting Public Housing to net $324,000; $400,000 for HCV, though that number may drop as previously discussed, due to increased utilization and HUD funds based on the prior year but will increase in the coming year. Housing Counseling $85,000 net, which is very conservative depending on when work is being done vs. taking on the expenses. COCC is predicted to be $100,000 net, again very conservative as utilization increases and money expected from HUD.
Consolidated $1,000,000 for the year. This number may come back down to the budgeted number of $600,000, plus what LCHA had last year.
CFO Kelley also mentioned that some Commissioners have asked about receiving balance sheet/income statement information. He and Asia are working on putting that together. They first want to understand the numbers that were in place before they came on board. They know what the numbers have been since they started last year but want to look at previous balances before reporting to Commissioners.
After discussion, Commissioner Idleburg moved, seconded by Commissioner Dr. Nozicka to approve the list of bills, and accept the finance report. The Board voted as follows: Ayes: Barnes, Idleburg, Nozicka, Stackhouse. Nays: None. Absent and Not Voting: Considine, Jordan, Malter. Motion Carries.
REPORTS
The following reports for November 2023 were provided:
Maintenance, Assets........................................ Brian Snook, Director of Public Housing
Procurement.................................................... Norma Carlon, Manager of Capital Improvements Procurement
Property Disposition........................................ Derek Eovaldi, Property Disposition Coordinator
Public Housing................................................ Brian Snook, Director of Public Housing
Housing Choice Voucher, PBV[1], ...................... Gilma Beachem, HCV Intake Program Manager, Portability & Collections
FSS[2], Mainstream Vouchers & FUP[3]................. Heidi Semenek, Director of FSS & Special Programs
Housing Counseling and FERA......................... Elizabeth Werning, Manager of Housing Counseling & Ofelia Navarro, Deputy Director
Information Technology................................... Michelle Perkins, Operations Deputy
Human Resources............................................ Christine Pryor, Senior Human Resources Generalist
FOIA/OMA[4], Travel-Training.......................... Katrina Gofron-Ellison, Executive Assistant/FOIA & OMA Officer
[1] Project-Based Vouchers
[2] Family Self-Sufficiency Program
[3] Family Unification Program
[4] Freedom of Information Act/Open Meetings Act
Other Matters
- Executive Director Hocker and Demo/Dispo Coordinator Derek Eovaldi conducted a Resident Advisory Meeting to further our progress with selling off our single-family homes in AMP 4 & AMP 5. The meetings provided great insight from our tenants and identified some process improvement areas.
- A meeting was held with a major property management company that houses many of our Project Based Vouchers to discuss the current referral process and occupancy issues.
- Executive Director Hocker met with the Executive Director from Habitat for Humanity to discuss innovative ideas to partner with in creating a platform for increased affordable housing throughout Lake County.
- LCHA staff enjoyed celebrating the fall holidays on November 14, 2023, with its public housing senior residents by hosting a holiday feast. Staff and residents came together, shared food, smiles, and laughter. On the following day LCHA Staff celebrated the Thanksgiving holiday with a private staff luncheon.
- Executive Director Hocker and Brenda O'Connell from the Lake County Coalition for the Homeless held their bi-monthly meeting on November 22nd.
- Executive Director Hocker and Staff completed the compliance review necessary for SEMAP submission. This year LCHA is expected to earn High Performer status.
- Northpointe Development Corporation - exploring the opportunity to apply for LIHTC with PBVs in an affordable housing development in Lake County.
- Finalized MTW Supplement and received approval from HUD.
- John Zurlo Rosewood Apartment - Approval of PBV HAP Contract for 153
- State Representative - Round Lake - Program Overview with Laura Faver Dias and two representatives from her office.
- General Monthly Notes:
- Executive Director Hocker continues to participate in a unique leadership training series with Nan McKay & Associates.
- Executive Director Hocker and Staff continue with monthly calls to review utilization and occupancy standings along with Demo/Dispo status.
- Executive Director Hocker completed several Quality Control Inspections.
- On December 6th, Executive Director Hocker led an HCV Overview Training for all LCHA staff.
NEW BUSINESS
Resolution 2024-11 Authorization to Submit SEMAP Certification
After discussion, Commissioner Stackhouse introduced the following Resolution:
RESOLUTION 2024-11
AUTHORIZATION TO SUBMIT SEMAP CERTIFICATION
WHEREAS, the Authority is required to submit its Section 8 Management Assessment Program (SEMAP) Certification to HUD within 60 days of the end of the fiscal year; and
WHEREAS, staff and Commissioners have reviewed the attached Certification for Fiscal Year 2023 and believe to the best of their knowledge all responses thereon to be true and accurate.
NOW, THEREFORE BE IT RESOLVED that the attached Certification be and is hereby approved; and
BE IT FURTHER RESOLVED that, pursuant to HUD instructions, the Executive Director or her designee is authorized and directed to sign and electronically submit the Certification.
After discussion, Commissioner Idleburg moved, seconded by Commissioner Barnes, to adopt Resolution 2024-11.
Roll Call Vote:
Ayes: Barnes, Idleburg, Nozicka, Stackhouse
Nays: None
Absent: Considine, Jordan, Malter
Abstain: None
Motion: Carries
Adopted and passed by the Board of Commissioners of the Housing Authority of the County of Lake, Illinois on December 19, 2023.
Resolution 2024-12 Approval of the Renewal of Property, Liability & Workers Compensation Insurance
After discussion, Commissioner Stackhouse introduced the following Resolution:
RESOLUTION 2024-12
APPROVAL OF THE RENEWAL OF PROPERTY, LIABILITY & WORKERS COMPENSATION INSURANCE
WHEREAS, 24 CFR 965.205, states the Annual Contributions Contract (ACC) between PHAs and the U. S. Department of Housing and Urban Development requires that PHAs maintain specified insurance coverage for property and casualty losses that would jeopardize the financial stability of the PHAs.
WHEREAS, the insurance coverage is required to be obtained under procedures that provide for open and competitive bidding, the HUD Appropriations Act for Fiscal Year 1992 provided that PHA could purchase insurance coverage without regard to competitive selection procedures when it purchases it from a nonprofit insurance entity owned and controlled by PHAs approved by HUD in accordance with standards established by regulation. Procurement of insurance from other entities is subject to competitive election procedures.
WHEREAS, AHRMA is nonprofit insurance entity owned and controlled by PHAs and approved by HUD; and
WHEREAS, it is the recommendation of the Executive Director to renew with the current provider AHRMA, at an annual cost of $385,214.
NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of the Housing Authority of the County of Lake authorizes the Executive Director to renew the property, liability, and workers compensation insurance contract with AHRMA.
After discussion, Commissioner Dr. Nozicka moved, seconded by Commissioner Idleburg, to adopt Resolution 2024-12.
Roll Call Vote:
Ayes: Barnes, Idleburg, Nozicka, Stackhouse
Nays: None
Absent: Considine, Jordan, Malter
Abstain: None
Motion: Carries
Adopted and passed by the Board of Commissioners of the Housing Authority of the County of Lake, Illinois on December 19, 2023.
Resolution 2024-13 Authorization to Enter Contract with Yardi Systems, Inc.
After discussion, Commissioner Stackhouse introduced the following Resolution:
RESOLUTION 2024-13
AUTHORIZATION TO ENTER CONTRACT WITH
YARDI SYSTEMS, INC.
WHEREAS, The Lake County Housing Authority has determined that HAB Inc., software no longer meets the needs of the agency; and
WHEREAS, staff has evaluated public housing agency software options and recommends entering a 5-year contract with Yardi Systems Inc., as described in Exhibit A; and
WHEREAS, it is the recommendation of Staff to accept the proposal submitted by Yardi Systems Inc., and to proceed with a 5-year contract at the total cost of $797,939.00 as stipulated within the General Services Administration (GSA) Federal Supply Schedule, Contract Number GS-35F-0731P; and
NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of the Lake County Housing Authority authorizes the Executive Director to proceed to contract with Yardi Systems Inc., as specified in Exhibit A.
After discussion, Commissioner Dr. Nozicka moved, seconded by Commissioner Idleburg, to adopt Resolution 2024-13.
Roll Call Vote:
Ayes: Barnes, Idleburg, Nozicka, Stackhouse
Nays: None
Absent: Considine, Jordan, Malter
Abstain: None
Motion: Carries
Adopted and passed by the Board of Commissioners of the Housing Authority of the County of Lake, Illinois on December 19, 2023.
Resolution 2024-14 Approving a Memorandum of Understanding Between the Lake County Housing Authority and the Lake County Coalition for the Homeless to Coordinate Services to Administer the Fair Share Vouchers in Accordance with All Program Requirements.
After discussion, Commissioner Stackhouse introduced the following Resolution:
RESOLUTION 2024-14
APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE LAKE COUNTY HOUSING AUTHORITY AND THE LAKE COUNTY COALITION FOR THE HOMELESS TO COORDINATE SERVICES TO ADMINISTER THE FAIR SHARE VOUCHERS IN ACCORDANCE WITH ALL PROGRAM REQUIREMENTS
WHEREAS, by letter dated 8/26/22, Lake County Housing Authority (LCHA) was notified by the US Department of Housing and Urban Development (HUD) of the award of fifteen (15) Fair Share Housing Vouchers and funding as authorized by Notice PIH 2022-29; and
WHEREAS, the Lake County Coalition for the Homeless (LCCH) is the established Continuum of Care (CoC) for Lake County, representing and organizing government, service providers, businesses, and philanthropy; and
WHEREAS, LCCH has a functioning Homelessness Management Information System (HMIS) and a Coordinated Entry system to assess and match households to appropriate and available housing; and
WHEREAS, the attached MOU delineates and codifies LCHA and LCCH's commitment to administering the Fair Share Vouchers in accordance with all program requirements.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of Lake County Housing Authority hereby authorizes the Executive Director/CEO, or her designee, to negotiate and execute the attached Memorandum of Understanding with the Lake County Coalition for the Homeless for the purpose of providing a framework for LCHA and LCCH to administer the Fair Share Housing Vouchers in accordance with all program requirements.
After discussion, Commissioner Dr. Nozicka moved, seconded by Commissioner Idleburg, to adopt Resolution 2024-14.
Roll Call Vote:
Ayes: Barnes, Idleburg, Nozicka, Stackhouse
Nays: None
Absent: Considine, Jordan, Malter
Abstain: None
Motion: Carries
Adopted and passed by the Board of Commissioners of the Housing Authority of the County of Lake, Illinois on December 19, 2023.
Resolution 2024-15 Amending the HCV Administrative Plan - Chapter 4-III.B. Selection and HCV Funding Sources
After discussion, Commissioner Stackhouse introduced the following Resolution:
RESOLUTION 2024-15
AMENDING THE HCV ADMINISTRATIVE PLAN
CHAPTER 4-III. B SELECTION AND HCV FUNDING SOURCES - SPECIAL ADMISSIONS
WHEREAS, LCHA's Housing Choice Voucher Leadership is requesting to revise the Administrative Plan to include Fair Share Vouchers; and
WHEREAS, LCHA was awarded 15 Fair Share Vouchers and has entered into a Memorandum of Understanding (MOU) with Lake County Coalition for the Homeless (LCCH) to partner with as the Continuum of Care (CoC) provider referring eligible families to LCHA; and
NOW, THEREFORE, BE IT RESOLVED, the following Sections are amended as follows and effective immediately.
New language is indicated in red.
CHAPTER 4-III.B. SELECTION AND HCV FUNDING SOURCES Special Admissions [24 CFR 982.203]
Fair Share Vouchers
Fair Share Vouchers are to assist individuals and families who are experiencing homelessness, as defined in section 103(a) of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11302(a)), or at risk of homelessness, as defined in section 401(1) of such Act (42 U.S.C 11360(1); or survivors of domestic violence. HUD published PIH 2022-29 setting forth the operating requirements for Fair Share Vouchers.
LCHA was awarded 15 Fair Share Vouchers and has entered into a Memorandum of Understanding (MOU) with Lake County Coalition for the Homeless (LCCH) to partner with as the Continuum of Care (CoC) provider referring eligible families to LCHA.
After discussion, Commissioner Dr. Nozicka moved, seconded by Commissioner Idleburg, to adopt Resolution 2024-15.
Roll Call Vote:
Ayes: Idleburg, Nozicka, Stackhouse
Nays: Barnes
Absent: Considine, Jordan, Malter
Abstain: None
Motion: Carries
Adopted and passed by the Board of Commissioners of the Housing Authority of the County of Lake, Illinois on December 19, 2023.
Resolution 2024-16 Amending the HCV Administrative Plan Chapter 8-II.F. Inspection Results and Re-inspections for Units Under HAP Contract
After discussion, Commissioner Stackhouse introduced the following Resolution:
RESOLUTION 2024-16
AMENDING THE HCV ADMINISTRATIVE PLAN
CHAPTER 8-II. F.
INSPECTION RESULTS AND RE-INSPECTIONS FOR UNITS UNDER HAP CONTRACT
WHEREAS, LCHA's Housing Choice Voucher Leadership is requesting to revise the Administrative Plan Chapter 8 Re-inspection policy; and
WHEREAS, the amendments will allow for PHA discretion to utilize alternative means of verifying non-life threating repaired deficiencies. This change will maintain compliance, while providing a reduction in the administrative burden; and
NOW, THEREFORE, BE IT RESOLVED, the following Section is amended as follows and effective immediately.
New language is indicated in red.
CHAPTER 8-II. F
INSPECTION RESULTS AND RE-INSPECTIONS FOR UNITS UNDER HAP CONTRACT
Re-inspections
LCHA Policy
The PHA will conduct a re-inspection immediately following the end of the corrective period, or any PHA approved extension. However, in lieu of a physical re-inspection, the PHA may accept a workorder, receipt for repairs, and/or photos to document repair completion. At their discretion, an inspector may require that the documentation of repairs be submitted by a licensed contractor. If submitting documentation, please provide at least two (2) business days prior to the scheduled re-inspection date.
The re-inspection notification will state when the repairs must be completed, when the HAP will be abated, and when the contract will terminate. If the failed items do not pass on that scheduled inspection, no further scheduling will be made. If an owner notifies LCHA that the failed items are now corrected and requests a second re-inspection, a $40.00 fee will be incurred. An inspection will be done on the corrected items after the owner submits a $40.00 cashier's check or money order to the Central Office in Grayslake.
The family and owner will be given reasonable notice of the re-inspection appointment. If the deficiencies have not been corrected by the time of the re-inspection, the PHA will send a notice of abatement to the owner, or in the case of family caused violations, a notice of termination to the family, in accordance with PHA policies. If the PHA is unable to gain entry to the unit in order to conduct the scheduled re-inspection, the PHA will consider the family to have violated its obligation to make the unit available for inspection. This may result in termination of the family's assistance in accordance with Chapter 12.
If the landlord or tenant calls or notifies LCHA prior to the scheduled re-inspection to cancel the appointment, LCHA will only schedule one more inspection. If the unit fails for any reason on the second scheduled re-inspection date (repairs not done, no one home, not able to gain access to the unit) the $40.00 fee will be incurred. The second re-inspection date must fall within the specified time frame for correction or approved extension.
After discussion, Commissioner Dr. Nozicka moved, seconded by Commissioner Idleburg, to adopt Resolution 2024-16.
Roll Call Vote:
Ayes: Idleburg, Nozicka, Stackhouse
Nays: Barnes
Absent: Considine, Jordan, Malter
Abstain: None
Motion: Carries
Adopted and passed by the Board of Commissioners of the Housing Authority of the County of Lake, Illinois on December 19, 2023.
Resolution 2024-17 Approval to Enter Into Project Based Voucher (PBV) Housing Assistance Payments (HAP) Contract - Rosewood Essential Housing LLC, Round Lake
After discussion, Commissioner Stackhouse introduced the following Resolution:
RESOLUTION 2024-17
APPROVAL TO ENTER INTO PROJECT BASED VOUCHER (PBV)
HOUSING ASSISTANCE PAYMENTS (HAP) CONTRACT -
ROSEWOOD ESSENTIAL HOUSING LLC, ROUND LAKE
WHEREAS, Lake County Housing Authority seeks to increase the supply of affordable housing with necessary and appropriate supportive services for lower-income families; and
WHEREAS, Rosewood Essential Housing, LLC is an experienced housing provider and is developing Rosewood Apartments for families (the Project); and
WHEREAS, Rosewood Essential Housing, LLC is requesting 153 project-based vouchers for utilization at The Project; and
WHEREAS, the Project will have all units affordable for residents with incomes at or below 60% of the Area Median Income; and
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners of LCHA hereby authorizes the allocation of Housing Choice Voucher Program project-based voucher assistance for Rosewood Apartments Project, in an amount not to exceed 153 units; and
BE IT FURTHER RESOLVED, the Board of Commissioners hereby authorizes the Executive Director of LCHA to take all such action, to execute all such required documents, including an Agreement to Enter into Housing Assistance Payment Contract, and to make any required submissions with respect to the final award of the LCHA subsidy; and
BE IT FURTHER RESOLVED, this award is subject to final underwriting and review by LCHA, the satisfaction by the respondent of the respective program requirements, and any conditions identified in any LCHA notice of award; and
BE IT FURTHER RESOLVED, the Board of Commissioners hereby authorizes the Executive Director of LCHA to make any required submissions to HUD and any other agency with respect to the final award of the LCHA subsidies.
After discussion Commissioner Dr. Nozicka moved, seconded by Commissioner Idleburg, to adopt Resolution 2024-17.
Roll Call Vote:
Ayes: Barnes, Idleburg, Nozicka, Stackhouse
Nays: None
Absent: Considine, Jordan, Malter
Abstain: None
Motion: Carries
Adopted and passed by the Board of Commissioners of the Housing Authority of the County of Lake, Illinois on December 19, 2023.
Commissioner Roundtable - Discussion
Commissioner Barnes asked if a previous complaint regarding infestation had been fixed, which it had.
Executive Director Hocker acknowledged there was recently a wide-spread phone issue in Zion. Operations Deputy Perkins contacted Comcast to resolve it.
Executive Director Hocker and CFO Kelly discussed Brookstone Regency. These are two properties LCHA has partnered with and are having financial issues. They have asked LCHA to loan them the money to bail them out - roughly $1.1M. Part of it is AP, and part is their management fee. The owner of the management fee, who has a 70% interest in the developer fee, to LCHA's 30%, is the management agent and is asking us to loan them the money to cover that management fee because they're paying their own payroll cost out of his own pocket. They have not managed their money appropriately and have not convinced Executive Director Hocker or CFO Kelly that they will in the future. Are we liable to pay this money? No.
Executive Session - Litigation
(5 ILCS 120/1) Sec. 2(c)(11)
Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court...or when the public body finds that an action is probable or imminent.
At 2:09 p.m. Commissioner Dr. Nozicka moved, seconded by Commissioner Idleburg to go into Executive Session to discuss (5 ILCS 120/1) Sec. 2(c)(11) Litigation. The Board voted as follows: Ayes: Barnes, Idleburg, Nozicka, Stackhouse. Nays: None. Absent and Not Voting: Considine, Jordan, Malter. Motion Carries.
The board returned to open session at 2:10 p.m. and roll call was taken. Present: Barnes, Considine, Malter, Nozicka. Absent: Jordan, Idleburg, Stackhouse.
Commissioner Stackhouse stated the Board discussed Litigation and no action was taken during the Executive Session.
Resolution 2024-19 Authorization to Destroy Executive Audio Recordings Prior to 6/19/2022 in Accordance with the Open Meetings Act
After discussion, Commissioner Stackhouse introduced the following Resolution:
RESOLUTION 2024-19
AUTHORIZATION TO DESTROY
EXECUTIVE SESSION AUDIO RECORDINGS PRIOR TO 6/19/2022
IN ACCORDANCE WITH THE OPEN MEETINGS ACT
WHEREAS, the Illinois Open Meetings Act provides for Executive Sessions from time to time; and
WHEREAS, per 5 ILCS 120 Open Meetings Act, Section 2.06 (a), a verbatim audio or video recording is required for all closed sessions; and
WHEREAS, per 5 ILCS 120 Open Meetings Act, Section 2.06 (c) the verbatim record may be destroyed without notification to or the approval of a records commission or the State Archivist under the Local Records Act or the State Records Act; and
WHEREAS, the Executive Session Audio Recordings prior to June 19, 2022 have been retained for at least 18 months after the making of the recording; and
WHEREAS, the written Minutes of the Executive Sessions prior to June 19, 2022 have been approved by a majority of a quorum of the Board of Commissioners; and
WHEREAS, the adoption of this Resolution signifies the authorization of destruction by the entity which held the meeting; and
WHEREAS, this Resolution has been voted upon in an open, public forum;
NOW THEREFORE, BE IT RESOLVED, that all Executive Session Audio Verbatim Recordings prior to June 19, 2022 will be erased or destroyed; and
BE IT FURTHER RESOLVED, the Board of Commissioners will review qualifying Executive Session Audio Recordings moving forward on a semi-annual basis.
After discussion, Commissioner Dr. Nozicka moved, seconded by Commissioner Idleburg, to adopt Resolution 2024-19.
Roll Call Vote:
Ayes: Barnes, Idleburg, Nozicka, Stackhouse
Nays: None
Absent: Considine, Jordan, Malter
Abstain: None
Motion: Carries
ADOPTED, by the Board of Commissioners of the Housing Authority of the County of Lake and signed in authentication of its passage, the 19th day of December 2023.
Resolution 2024-20 Semi-Annual Review of Executive Session Minutes
After discussion, Commissioner Stackhouse introduced the following Resolution:
RESOLUTION 2024-20
SEMI-ANNUAL REVIEW OF EXECUTIVE SESSION MINUTES
WHEREAS, the Illinois Open Meetings Act provides for Executive Sessions from time to time; and
WHEREAS, as per the Open Meetings Act, 5 ILCS 120/s.06(d) each public body shall periodically meet to review minutes of all closed meetings; and
WHEREAS, as per the Open Meetings Act, 5 ILCS 120/s.06(d) meetings to review minutes shall occur every six (6) months, or as soon thereafter as is practicable, taking into account the nature and meeting schedule of the public body; and
WHEREAS, a periodic review of Executive Session Minutes is to determine whether or not such Minutes may be available for public inspection; and
WHEREAS, the Board of Commissioners has reviewed Executive Session Minutes from the Executive Session held on:
June 26, 2023..................... Litigation, Personnel Matters, and Semi-annual Review of Executive Session Minutes
August 17, 2023................. Litigation and Personnel Matters
September 28, 2023............ Litigation and Personnel Matters
October 19, 2023................ Litigation
NOW, THEREFORE, BE IT RESOLVED that since all four (4) sessions were devoted to Closed Session Minutes, Personnel Matters, or Litigation all sessions are determined not to be available for public inspection.
After discussion Commissioner Dr. Nozicka moved, seconded by Commissioner Idleburg, to adopt Resolution 2024-20.
Roll Call Vote:
Ayes: Barnes, Idleburg, Nozicka, Stackhouse
Nays: None
Absent: Considine, Jordan, Malter
Abstain: None
Motion: Carries
ADOPTED, by the Board of Commissioners of the Housing Authority of the County of Lake and signed in authentication of its passage, the 19th day of December 2023.
ADJOURNMENT
There being no further business to come before the Board, Commissioner Dr. Nozicka moved, seconded by Commissioner Idleburg to adjourn the meeting. The Board voted unanimously in favor of the motion. Motion Carries. The meeting was adjourned at 2:17 p.m.
Beverly Stackhouse
Commissioner
Board of Commissioners
Lake County Housing Authority
Lorraine Hocker
Executive Director/CEO
Secretary