Procurement

The Procurement Department is responsible for acquiring goods, services, construction, and professional services in a fair, transparent, competitive, and cost-effective manner. Our goal is to ensure responsible stewardship of public funds while providing equal access to contracting opportunities for qualified vendors.

We are committed to promoting open competition, ethical business practices, and compliance with all applicable federal, state, and local procurement regulations.

What Is Procurement?

Procurement is the process of obtaining goods and services needed to support the operations, programs, and capital projects of the organization. This process includes:

• Planning and sourcing requirements
• Soliciting bids and proposals
• Evaluating vendor responses
• Awarding contracts
• Managing supplier performance
• Ensuring regulatory compliance

Our procurement practices are designed to maximize value, encourage competition, and maintain transparency throughout the purchasing process.

Electronic Bidding and Vendor Registration

All solicitations, bids, proposals, and procurement opportunities are managed electronically through our eProcurement Portal.

We invite all interested vendors, contractors, consultants, and suppliers to create a free vendor account by visiting:

Housing Agency Marketplace

Benefits of Registration

By registering, vendors can:

• Receive notifications of new and upcoming bid opportunities
• Access solicitation documents and addenda
• Submit bids and proposals electronically
• Track procurement opportunities and deadlines
• Maintain company information in one secure location

Registration is free and highly encouraged for all firms interested in doing business with our organization.

For procurement-related questions or assistance with vendor registration, please contact: 

William Hancock, Procurement Director
Phone: (859) 940-0263

Procurement Best Practices

To improve your chances of success, we encourage vendors to:

Review Solicitation Documents Carefully
Read all requirements, specifications, and submission instructions thoroughly before preparing your response.

Register Early
Create your vendor account well before submission deadlines to avoid last-minute technical issues.

Monitor Addenda
Check regularly for updates, clarifications, and addenda issued during the solicitation process.

Submit Complete Responses
Ensure all required forms, certifications, pricing schedules, and supporting documents are included.

Meet Deadlines
Late submissions cannot be accepted. Vendors should upload responses well in advance of the due date.

Ask Questions
Submit questions during the designated question-and-answer period outlined in each solicitation.

Maintain Accurate Information
Keep company contact information, certifications, licenses, and business details current within the vendor portal.

Equal Opportunity

We encourage participation from small businesses, minority-owned businesses, women-owned businesses, veteran-owned businesses, and other qualified firms. Our organization is committed to providing fair and equitable access to procurement opportunities.

Thank you for your interest in doing business with us. We look forward to your participation in future procurement opportunities.

Contact Information